Dear Department SAAs, An urgent action is required to facilitate the conversion of eBuy purchase orders. Please immediately assign the following EACS Oracle Financial role: “UCR Purchasing Department Fiscal Approver JR” (Approver). Assign this role to the financial manager(s) in your respective Accountability Structures before July 3rd. This action is crucial for the smooth execution...
***Update: Due to the eBuy system being in read-only mode, Central Procurement has generated PDF copies of the favorite lists. These copies can be accessed here. Dear eBuy Transactor, As we transition to Oracle Procurement, it is crucial that we take measures to prevent any delays in recurring orders. To ensure a seamless transition, we...
As part of the Impact23 Program, the new Chart of Accounts (COA) management tool, Oracle COA Management, has launched! The functional owner of this tool is Financial Planning & Analysis (FP&A), which provides support and guidance to staff regarding chart segment requests. What can you request in Oracle COA Management? Updated description for the activity...
Dear Campus Work Order Transactor, As you may know, UCR’s planned financial systems upgrade is taking place in the coming month ( learn about Impact23). With this comes the introduction of the new Work Order System, which will replace several existing systems at UCR and will be used to submit requests that cover the following...
This training is designed to familiarize users with the fundamental steps of proposal development in Kuali SP and enable them to gain practical experience using the training sandbox.
Dear Department SAAs, Thank you for your assistance in provisioning roles for Oracle Training sessions. As the campus prepares for the Impact23 Program Oracle deployment, your support in assigning roles for the new production applications is requested. The appropriate assignment of user roles in your Accountability Structures is crucial for a successful implementation. To facilitate...
As the campus transitions to Oracle Procurement under the Impact23 Program, additional details on eBuy Purchase Order (PO) conversion criteria are provided below along with information on identifying converted POs in Oracle. Understanding the approach will help units prepare for any Oracle adjustments that may be needed.
In preparation for data conversion/fiscal closing, several procedural changes related to Business Meetings and Entertainment reimbursements and payments are being implemented.
In order for your unit’s users to access the Oracle training environments, Department SAAs are asked to provision the appropriate Oracle Training roles in EACS.
The Travel & Entertainment Card is corporately-billed, signifying that all transactions are paid by UC Riverside. These charges are expenses incurred but not yet posted/accounted. T&E Card transactions are automatically imported into Concur approximately 48 hours after making a purchase and will appear under Available Expenses. Only travel-related expenses are authorized on T&E Cards, and...
With Concur's newest update, you can now drag and drop receipts directly into an expense. Concur has enabled this feature in several places. You can drag and drop receipts: Inside any expense To the Available Receipts section To the Attach Receipt pop-up Concur is working on adding more drag-and-drop functionality, so be sure to look...
Travelers must adequately account to UC Riverside for expenses on a Travel Expense Report within a reasonable period of time. Please keep in mind that the Concur user is the traveler or the employee who paid for the incurred expense(s). Policy Reminders: Travel Expense Claim: Travelers must report all travel expenses (T&E Card transactions, out-of-pocket...
Several payment options are displayed to users when completing a Travel Expense Report in Concur. How do you know which to choose? For definitions, refer to the Payment Options guide to ensure the appropriate reimbursement method is selected. The available options are as follows:
UC Riverside’s eBuy procurement system will be replaced with the new Oracle Procurement module as part of the Impact23 program in July 2023. Several procurement related actions are required to assist with the transition to Oracle, minimize disruptions to your department purchasing activities, and facilitate the conversion of eBuy orders to avoid rework.
Concur offers various mobile and electronic features to make your travel and reconciliation easier. Capture receipts and create expense line items using your smartphone. Learn how to digitize receipts using the Concur Mobile App.
Do not forget to activate your card before attempting to use it. These easy-to-use instructions outline the online activation process: Activate your card at https://www.access.usbank.com. Select the “Activate Your Card” link found at the bottom of the landing page. Enter requested card information: card number, expiration date and last 4 digits of your work phone...
Submitters should anticipate a minimum processing time of 10 business days from the date the Expense Report is received by Accounts Payable, provided that required receipts and valid business justifications are included for travel reimbursement. To avoid out-of-pocket expenses and a delay in receiving reimbursements, we recommend UCR Travelers apply for the university's Travel and...
