Create a Reservation
Concur Travel is the preferred method for booking your travel, as it is self-service with lower fees (see Booking Travel for fees), helps build the expense report, and ensures UC negotiated rates for air, car, and hotel reservations. Also, trip data and e-Receipts “flow into” Concur under “Manage Expenses.” This allows you to import travel expenses into an expense report without re-entering data.
Travel Arrangers can book airfare using a university direct charge card by entering an approved pre-trip Request ID in Concur Travel. Travelers booking their own reservations for airfare should place the flight on hold and have the Travel Arranger finish the reservation by entering the pre-trip Request ID.
Note: Employee Travelers and Travel Arrangers can access the Concur Travel online booking tool.
Before booking travel, ensure you have completed the E-Receipt Activation in your profile settings. Once enabled, you will automatically receive electronic receipts from travel-related suppliers who provide e-Receipts. If you have not enabled e-Receipts, there will be a message under “Alerts” on the Concur homepage.
Note: To avoid incurring additional charge(s) for agent-assisted reservations, book airfare or rail first, then add hotel and/or car rental to the same reservation as needed. Airfare and rail cannot be added to an existing reservation and results in a second reservation with an additional fee.