Concur Travel and Expense
UC Riverside is a global institution. Our faculty, staff, and students are engaged worldwide, pursuing research and teaching activities, studying abroad, internships, service, and more. Established policies and procedures for business travel and entertainment enable the university to comply with federal and state regulations effectively. The travel and expense policies and procedures apply to reimbursements from all university funding sources.
The university will reimburse individuals for reasonable and necessary business expenses; a necessary expense is one for which there exists a clear business purpose and is within university expense policy limitations. The business purpose must support or advance the university's goals, objectives, and mission and adequately describe the expense as a necessary, reasonable, and appropriate business expense.
We encourage faculty and staff to book travel through Anthony Travel, the UC Riverside-designated travel agency. When booking in Concur Travel, reservations are fulfilled by Anthony Travel, or you can book directly with an Anthony Travel agent. Booking through Anthony Travel allows your department to take advantage of discount pricing available for air, car, and hotel spending.
In addition to booking travel, card requests, travel reimbursements, and travel expense reconciliations are processed through Concur. This is a streamlined, automated process that assists the employee with expense requirements and speeds up the processing time.
UC Riverside students and guests incurring business expenses on behalf of the university are eligible for reimbursement under the same travel policy applicable to university faculty and staff. Travel arrangements and reimbursements should be coordinated through a UC Riverside Travel Arranger and reported using an Expense Report via Concur.
Concur Access Reminders
- iTravel roles are NOT copied to Concur. Before a user can access Concur, your Department System Access Administrator (SAA) must explicitly provision users with a Concur role in our Enterprise Access Control System (EACS). SAAs have been provided with the following instructions on establishing Concur Access. The role establishment/departmental processes may still be in progress. Please check with your department SAA/administrative staff to confirm your access has been granted.
- Roles and routing assigned in EACS before 5 pm each day will be reflected in the Concur system the next day. An overnight update is required.
- When logging into Concur, please be sure to use your “NETID@ucr.edu” for the Sign In verified email address. If “Sign in with University Credentials” does not display after entering your NETID@ucr.edu, the role set up in EACS has not yet interfaced with Concur.
Your patience is appreciated as we transition to the new system. Question can be directed to firstname.lastname@example.org