Breadcrumb

Impact23 Office Hours Schedule Update

Dear Colleagues, The Impact23 team is updating the office hours schedule and introducing a new cadence moving forward. Office hours will be held every other week through June and will transition to once a month beginning in July. Please note that Kuali Sponsored Programs office hours remain unchanged and will continue every week. Office hours...
By Asirra Suguitan |

Re-Distribution of Kuali Award Notifications

Dear Colleagues, In the November/December 2023 time frame, RED received several emails from EMF and/or department administrators advising that they did not receive a certain email notification (i.e., the email which RED generates when distributing a Campus Award Notice(CAN) upon posting of an award in Kuali). RED re-sent copies of such email CAN notifications to...
By Cynthia Johnson | | Announcements

PCard/Non-Payroll Cost Transfer Guidance

Several corrections are pending on the use tax accruals associated with PCard entries. If cots transfers are processed on PCard transactions, please be aware that subsequent transfers may be required.

Looker Field Updates

Looker has been updated with four enhancements. A prefix has been added to COA segments (1-9) so that they display in the correct order. The "Full COA String" field has been updated to be capitalized for COA (previously it was "Full Coa String"). Accounting Period field has been added under the Dimensions - Dates >...

Are the reports accurate?

Are the Reports Accurate?

PCard Records in Procurement - New Auto-Rejection Rule

New rule is structured to ensure that PCard entries for documentation purposes are completed appropriately and do not create encumbrances.

NEW ITF POLICY EFFECTIVE 9/1/2023

Good Afternoon All, The Budget Office team would like to share with you the new process, effective immediately for Inter-Location Transfers (ITFs) whether they are initiated by UCR or Other Campuses. Aside from the implementation of Oracle Budget, and the new Common Chart of Accounts, the UC Office of the President (UCOP) also launched a...
By Susan Salazar | | Announcements

Salary Cost Transfers

Important information related to salary corrections/cost transfers. The three areas covered below are 1)Deployment of the new COA Salary Cost Transfer Application; 2) Corrections to July UCPath expenses redirected to suspense; and 3)Temporary process for correcting old FAU to new COA salary costs.
By Bobbi McCracken | | Announcements

Impact23 Financial System Replacement Program Update

A specific purpose of this communication is to: 1. Identify major ‘in-process’ issues that have a significant impact for our faculty and those working on contracts and grants, and 2. Provide a high-level update on the current status and scheduled projection for these issues and their resolution.
By Gerry Bomotti | | Announcements

New PPM Project Request Procedure

Dear Colleagues, Thank you for your patience as new procedures are developed related to the Impact23 system implementation. As requested by campus users, attached are instructions and the form for submitting requests for additional PPM Projects associated with an existing contract and grant award. The new procedure will be discussed at the 9/18 PPM Office...
By Bobbi McCracken | | Announcements

Important Update: UCR Supplier/Payee Registration Enhancements Launched

The Impact23 program team is excited to inform you of upcoming enhancements to the UCR Supplier/Payee Portal registration process in Oracle, driven by valuable campus and supplier feedback. These improvements were released today, Thursday, September 28th, and they aim to address critical issues and make the registration process smoother.
By Asirra Suguitan | | Announcements

New Concur Travel and Expense Theme Coming Soon!

Dear Colleagues, Starting next Monday, October 2, 2023, UC Riverside will introduce the new Horizon theme for Concur Travel and Expense. Concur requires this change to bring a fresh look to the platform. What's Changing? Look and Feel: The theme will feature new colors and layout. Homepage: The most significant change is the shift from...
By Asirra Suguitan | | Announcements

Important Update: UCR Supplier/Payee Registration Enhancements Launched 9/28

The Impact23 program team is excited to inform you of upcoming enhancements to the UCR Supplier/Payee Portal registration process in Oracle, driven by valuable campus and supplier feedback. These improvements were released today, Thursday, September 28th, and they aim to address critical issues and make the registration process smoother.
By Asirra Suguitan | | Announcements

Oracle Procurement - How to correctly charge a Project

Dear Colleagues, When submitting a Requisition, Transactors are responsible for entering or verifying the accuracy of the chartstring. When purchasing goods or services using Contract & Grant or Capital Project funding, the Project # should be entered in the first field, Project Number, and the remaining POETAF segments selected. A recurring issue has been identified...
By Asirra Suguitan | | Announcements

UCR Supplier Portal Guidance - Individual Payees

Dear Colleagues, We have received inquiries from individual payees regarding difficulties accessing the Oracle Supplier Portal and creating their supplier profile for payment issuance. To address this concern, our program team has developed a guide specifically designed to assist payees who are not involved in procurement-related commodities (non-PO suppliers) or employment-related services, such as non-employee...
By Asirra Suguitan | | Announcements

Department SAA Action Required – Concur Phase II Role and Routing Assignments

Dear Department SAAs, The Impact23 project team would like to make SAAs aware of a change requiring the immediate provisioning of Concur Phase II roles, specifically the PCard Holder and Financial Approver roles. Information was previously communicated that PCard transactions would only be loaded into Concur monthly; the team is pleased to report that PCard...
By Bobbi McCracken | | Announcements

Department SAA Action Required – Concur Phase II Role and Routing

Dear Department SAAs, The Impact23 Program Concur Phase II deploys on July 5 th. As discussed in the User Groups and SAA Training sessions, Concur roles have been updated to accommodate the expanded functionality being deployed. Certain EACS actions require immediate attention to avoid disruption in workflows and reimbursement delays. While many Concur Phase I...
By Bobbi McCracken | | Cutover Activities, Announcements

Guided Learning Update — Guidance for the Manual Installation of Oracle Guided Learning

Dear Finance & Administrative Leaders, In our previous email communication, we introduced two digital adoption platforms (DAPs) that will supplement existing Impact23 training resources : Oracle Guided Learning and WalkMe . We also shared the WalkMe Browser Extension Installation Guidance to help your team with deployment. We are now able to provide guidance for Oracle...

Impact23 Financial System Replacement Program Go-Live Confirmed

The journey to replace our outdated financial systems commenced over two years ago. Since then, UC Riverside has invested significant intellectual capital into redesigning the new UCR Chart of Accounts (COA), business processes and configuring our new integrated systems which include: Oracle Financials; our new procurement and financial system; Concur, our new travel and expense...
By Gerry Bomotti | | Cutover Activities, Announcements

Department SAAs – Urgent Role Assignments Needed by 7/3

Dear Department SAAs, An urgent action is required to facilitate the conversion of eBuy purchase orders. Please immediately assign the following EACS Oracle Financial role: “UCR Purchasing Department Fiscal Approver JR” (Approver). Assign this role to the financial manager(s) in your respective Accountability Structures before July 3rd. This action is crucial for the smooth execution...
By Bobbi McCracken | | Cutover Activities, Announcements