Impact23

Attention Colleagues,


The fiscal year-end close and subsequent new year setup has resulted in some unintended consequences regarding Oracle Procurement workflow.

Requisitions Pending Transition to Purchase Orders (POs) Prior to 7/1/2024

An issue was recently identified with Oracle Requisitions created prior to 7/1/2024 that did not have a corresponding Purchase Order created by 6/30/2024. Oracle will not allow crossing fiscal years when transitioning from Requisition to Purchase Order. The most feasible solution identified is for Business & Financial Services (BFS) to initiate a mass cancellation of these Requisitions. The estimated completion date is 7/12/2024. Following the mass cancellation process, campus users will need to create a new Requisition, if so needed. Refer to the following instructions to help simplify the process (link). 

Purchase Orders Created Prior to 7/1/2024 but Not Approved by 6/30/2024

Purchase Orders created prior to 7/1/2024, but not approved by 6/30/2024, will require line-item budget date updates. The budget date on the PO Distributions tab must be updated to 7/1/2024 to allow successful PO approval workflow.

Change Orders on Purchase Orders Created Prior to 7/1/2024

A solution is being worked on to address new fiscal year Change Order errors on Purchase Orders created prior to 7/1/2024. More information coming soon.  

Your patience is greatly appreciated as the team continues to work to resolve issues. There is no longer a need to submit tickets through the finance and administration portal, as we are aware of the issues.   We apologize for any inconvenience.

Sincerely,

Asirra Suguitan
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/