Impact23

Undergraduate Student Financial Aid 

5/25/2023

PAMIS/COEUS

Last day for Departments/PIs to provide subaward verification form submissions.

5/29/2023

PAMIS/COEUS

Last day for department PreAward submissions.

6/12/2023

Salary Cost Transfers (SCT)

PAMIS/eCAF

Last day eCAF submission to RED; This is the last date researchers can submit an eCAF to RED for proposals* due on or before July 7, 2023 (this is the eCAF and not the actual proposal). Researchers must follow the RED proposal submission policy, which requires the final proposal to be provided to RED/SPA two full business days before the sponsor's due date. Cayuse will continue to remain available for use until July 7, and starting July 5, proposal routing and approval (eCAF) will be replaced by Kuali.

*The proposal is the final documents reviewed, endorsed by SPA, and provided to the sponsor via PDF, Cayuse, sponsors platform, etc.  

6/20/2023 (changed from 6/16/2023)

PAMIS/eAward

Last day for department PAMIS BEA submissions in eAward; must have the budget category breakdown completed and submitted. 

6/21/2023

Banner 

Last day for Department to request new detail codes with FAUs or change to FAUs is 6/1/2023. Departments can begin requesting new detail codes for COA on 7/5/2023.

6/1/2023

Concur

Last day to submit travel expense reimbursements and clear Corp Travel Card expenses using FAU

6/12/2023

ePay

Last day to submit ePay requests using FAU

6/16/2023

eBuy​

Last day for departments to process Department Authorized Purchase Orders (DAPOs). All DAPO eBuy orders must be marked as either “Encumbered” or “Encumbered/OK to Pay” to ensure they are encumbered.​

6/21/2023​

eBuy​

Last day for central procurement to process Purchase Orders (POs) to encumber funds in UCRFS. Purchase Order requests that are not completed by central procurement by 6/21 will be returned to the department for processing in Oracle Procurement.​

6/21/2023​

Procurement Card (PCard)​

Last day cardholders can charge their “old” PCard for departmental purchases.​ Cardholders are required to address auto-payment directly with suppliers; US Bank will not stop auto-payments that cardholders have established with suppliers.​ “New” PCard will be distributed late May/early June for use beginning 6/26/2023; distributions on new card charges will occur in Concur beginning 7/5

6/23/2023​

Receiving Services (ScotSupply)

6/30/2023

Copier Billing Service

Facilities WOS (FAMIS360)

Web Recharge 

Digital Print Services (Printing & Repro)

Fleet Services (AgileFleet Commander)

Mail Services

MediaWorks

eBuy

PCard should be used during this timeframe as purchase order cannot be issued during this time. If you need to make an exceptional purchase, please get in touch with Central Procurement Services to collaborate with a buyer. eBuy read-only beginning 6/22.

6/22-7/4*

Concur Travel and Expense

Corporate Travel card should be used to avoid out-of-pocket expenses and delays in reimbursements.

6/13-7/4

ePay

Requests should be planned around this downtime.

6/17-7/6

UCRFS / PeopleSoft PERM BEA

No PERM BEA entries after 5/30; the campus will be transitioning to a new budget process.

5/31-6/30*

UCRFS / PeopleSoft Staffing

Department blackout period for Staffing Application by ORG.
No additional staffing entries after 6/15; the campus will be transitioning to a new workforce process.

6/16-6/30*

Golden Tree Modification System

Evaluate need for Cost Centers and Project Codes under old FAU structure as will only be valid through 6/30.

4/1-5/24**

Vendor Request System

Last day to request vendor additions and modifications using current process; transitioning to supplier self-service portal.

6/17- 7/3*

Banner

Only applies to new detail code requests; no actual system downtime.

6/1-7/4

Cash Collection Reporting & Reconciliation (CCRRS) 

Secure deposits during this time; contact MCO for assistance.

6/27-7/4