Concur Travel & Expense
Concur, the industry leader in travel and expense management offers technology that increases efficiencies for travelers, cardholders, and department representatives. Travelers will be able to book trips directly in the tool using the Travel Module while expenses related to UCR business will be managed through the Expense Module. For the full announcement of the initiative check the News section and be sure to watch the Concur Travel Demo.
UC Riverside contracted with Concur and Huron Consulting in October 2021. The system implementation process launched in November 2021 and will roll out in phases.
- Phase 1: Migrate travel-related business activities to Concur Travel & Expense and convert iTravel to read only by June 2022
- Phase 2: Evaluate ePay/Concur Travel & Expense functionality and migrate ePay reimbursement activities to Concur Travel & Expense by July 2023
The Concur Travel & Expense platform will:
- Facilitate the completion of travel-related expense reimbursements
- Allow on-the-go capabilities through user-friendly mobile applications
- Provide pre-populated expense reports
- Simplify the university credit card program and management
- Provide pre-travel, travel booking, and expense reports within one solution
Preparing for Implementation
- Stay current on Impact23 News & Events, especially for Concur Travel & Expense
- Be on the lookout for the departmental Cutover Activities & Schedule
- Participate in virtual training
Pilot Departments (ORG/Department)
The Concur Travel & Expense system launches on May 9 for Pilot Departments!
- ORG10 Graduate School of Education: Graduate School of Education
- ORG11 Bourns College of Engineering: Mechanical Engineering
- ORG12 Coll of Hum, Arts & Social Sci (CHASS): Performing Arts Cluster, Dance, Music, Theater, Creative Writing
- ORG13 School of Business: Business School
- ORG14 CNAS: Botany & Plant Sciences
- ORG37 School of Public Policy
- ORG38 UCR Intercollegiate Athletics: Intercollegiate Athletics
- ORG40 SOM: School of Medicine Division of Biomedical Sciences
Phase 1 Timeline
| Concur Implementation* *Anticipated dates may change |
MONTHS | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Key Activities | Nov | Dec | Jan | Feb | Mar | April | May | Jun | Jul |
| Project Advisory | |||||||||
| Change Management | |||||||||
| Governance | |||||||||
| Concur Site Design Review | |||||||||
| Business Process Discussions | |||||||||
| System Integration Discussions | |||||||||
| Concur Site Configuration | |||||||||
| Validation and User Testing | |||||||||
| Training Development | |||||||||
| Cutover Activities | |||||||||
| Pilot Group Go Live | |||||||||
| Campus Go Live | |||||||||
| Support and Stabilization | |||||||||